Category: New Feature

Categories
New Feature

New Feature: Adjust Leave Balances

Before today, setting default leave balances and making adjustments to leave balances was a somewhat difficult process. You had to complete and email us a template of the changes so we could make the update on the backend. It was a painful process for us, and I am sure the same for some of you.

Well this is no longer true. We have simplified setting default leave balances and adjusting leave balances. You now have complete control. You no longer need to complete a template or send us information. Just like leave accruals, manual changes to leave are capture in the leave history record. When you view the leave history you will see when the change was made and who made it.

Simply go to Settings then Leave then click on Adjust Leave Balances under the Leave Balances section. You will then see a list of all the people that have Track Leave enabled in their profile. Click Edit to start making changes to a person’s leave balance.

adjust-leave-balances

leave-tracking

employee-leave

We hope you like this update. Let us know by sharing this post on Google+, Facebook, or Twitter. Enjoy!

Categories
New Feature

New Feature: Change Date Formats

Starting today you can pick the date format of your choice. All the dates in WeWorked will display based on the setting you choose. This is a company-wide setting, so everyone on your account will see dates the same. Because we display dates in short and long format in WeWorked, we bundled the format selection so you can make them all have similar styles. And yes, the date formats you select will even display on the WeWorked for the iPhone, reports and invoices.

The date formats you saw before are the default. To make a change, go to Settings then click Edit in your company profile. You can change the date format setting near the bottom.

time-tracking-dates

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Categories
Invoices New Feature

New in WeWorked: VAT, Other Tax Types, and Attn field

Today we released a bunch of features that favor our international customers.

VAT and Tax Types
Many non-US customers have different types of taxes and other information that must be displayed on invoices. VAT is the most popular tax type we hear about from non-US customers. As a result, we are proud to introduce features that make creating invoices with VAT easier.

Now you can enter your company’s VAT number and also add VAT information for your clients. The information entered will be automatically copied to the notes section of your invoices when you create a new one. There is no longer a need to type in this information. For clients, go to Settings then Clients to add VAT information. For company VAT, go to Settings then Invoices to add company VAT information.

You can also select a different type of tax to include on invoices. Instead of the standard “Tax” description, you can change it to read VAT or GST on invoices. Contact us if you want more added.

vat-invoice

New Invoice Field “Attn”
We added an Attn field to invoices. This will allow you to more easily direct your invoices to an individual or department.

attn-invoice

Show us some love by “Liking” or Tweeting this announcement if you benefit from these enhancements. As always, thanks for using WeWorked!

Categories
New Feature

New Feature: Leave History

As an added bonus to the new leave policies, leave history is now viewable. Now your team can see exactly how much leave they accrued, used, and on what date. Simply click the leave balance number to see the leave history for that type.

invoice-logo

Categories
New Feature

New Feature: Advanced Leave Policies

How it worked before
Leave accruals had to apply to all users and was based only on the hire date of a user. Accruals also had to occur weekly and were triggered by each weeks approval.

How it works now
Starting today leave policies are totally flexible. You can define a leave policy to accrue daily, weekly, monthly, or yearly. You can also apply a policy to a single person, multiple people, or all people. There is also a feature to limit the total amount a user may accrue. And for companies with carry-over limits, we introduced a feature for you to set the maximum number of hours that a person carry over into the new year. Accruals occur at midnight based on the timezone you set in your company profile.

All your previous leave policies are intact and unchanged. We migrated the assignments and defaulted the Max Accrual and Max Carry Over to 3000 hours.  Visit the leave section to make any adjustments.

invoice-logo

This update will make leave management easier to understand and more flexible for your organization. We hope you enjoy!

Categories
Invoices New Feature

New Feature: Blank Invoices

We realized that you may want to take advantage of the invoicing features in WeWorked for more than timesheet data. You may want to draft an invoice for something totally independent of time. Well now you can. Before today you had to pull timesheet data to generate an invoice. You can now create blank invoices. In the invoice section, click New Invoice. You will then have the option to create either a blank invoice or an invoice from timesheet data.

blank-invoice

Categories
New Feature WeWorked Feature

New Feature: Custom print options for timesheets

For our customers that need to print timesheets regularly for the purpose of sharing with a client, we now give you the option of what to show them. Your clients may not need or want to see any leave information on your timesheets. And you may not want them to see your teams’ comments. Starting today, you can decide to hide comments, leave tasks, or both from a timesheet printout. It is really easy to do.

While viewing a timesheet, click Print then check which items you wish to hide from the printer-friendly version of the timesheet.

timecard-print

Categories
New Feature

New Feature: Change settings for users with pending invitations

Starting today you no longer have to wait for users to accept an invitation to adjust their settings in WeWorked. Once you send an invitation, you can adjust user settings for groups, projects, permissions, and more. This way new employees can be quickly and more easily get setup in WeWorked at one time.

Simply go to Settings and make changes as necessary. This will really come in handy as your company grows and new team members are added.

WeWorked is all about saving you time.   Enjoy!  Be sure to “Like” this post below.

Categories
New Feature

Payroll Report: Paychex, ADP, etc.

We just made it really simple to use the hours in WeWorked to process payroll. If you outsource payroll to Paychex, ADP, or any other popular payroll company, you can now create a report that speeds up the entire process. Today we are introducing the “Payroll Hours” report. The “Payroll Hours” report summarizes the total hours worked and leave hours used during a specific period. Most payroll companies will except the results of the report by email and fax.

payroll-report

We also added a new field called “Internal ID” to each users profile. “Internal ID” is used to capture a unique identifier that you may use internally or with your payroll processor to identify people. If you do not have your own employee numbering system, feel free to use the unique ID that WeWorked generates for each user. The WeWorked identifier can be found under each users profile and is labeled “User ID”.

user-internal-id

Payroll only wants the total hours worked and the amount of leave used. The “Payroll Hours” report enables you to generate that information with a few mouse clicks. You can then fax or email the report to your payroll specialist for processing.

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