Author: John Holmes II

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DCAA Timesheets Small Business

DCAA Timesheets: Compliance and Efficiency in Government Contracting

Government contractors and organizations that work with the U.S. government are subject to strict regulations to ensure transparency, accuracy, and accountability in their financial and operational practices. The Defense Contract Audit Agency (DCAA) plays a crucial role in overseeing these activities, particularly when it comes to timesheets and labor tracking. In this article, we delve into the world of DCAA timesheets, exploring their significance, key requirements, and best practices for maintaining compliance while streamlining your operations.

Understanding DCAA Timesheets

DCAA timesheets refer to the meticulous records of employee work hours and labor distribution that contractors are required to maintain in accordance with the guidelines set by the Defense Contract Audit Agency. These timesheets are integral to ensuring that government-funded projects are executed with the utmost integrity, cost-effectiveness, and accuracy.

Importance of DCAA Timesheets:

  1. Government Compliance: DCAA timesheets are a cornerstone of government contract compliance. They demonstrate that labor costs charged to government contracts are reasonable, allocable, and allowable, as required by the Federal Acquisition Regulation (FAR).
  2. Cost Reimbursement: Accurate DCAA timesheets are essential for contractors seeking reimbursement for labor costs incurred during the course of government contracts. Timesheets provide a verifiable record of labor hours worked on specific projects.
  3. Transparency and Audits: DCAA timesheets create a transparent and auditable trail, allowing the government to verify that funds are being utilized efficiently and that contractual obligations are met.

Key Components of DCAA Timesheets:

  1. Employee Identification: Each timesheet should include the name, employee identification number, and job title of the individual recording their work hours.
  2. Time Entries: Clear and detailed entries for each workday, specifying the start and end times of each task or project worked on.
  3. Labor Distribution: Timesheets must allocate time spent on different projects, tasks, or cost objectives, showcasing the distribution of labor efforts.
  4. Supervisor Approval: DCAA timesheets require supervisory approval to validate the accuracy of the recorded work hours and labor distribution.

Best Practices for DCAA Timesheet Compliance:

  1. Accurate and Timely Recording: Employees should diligently record their work hours as they occur, ensuring precision and timeliness in the data.
  2. Clear and Descriptive Entries: Encourage employees to provide detailed descriptions of the tasks or projects they worked on, aiding in accurate labor distribution.
  3. Regular Supervisor Approval: Implement a process for prompt supervisor approval to ensure that timesheet records are reviewed and verified.
  4. Consistent Training: Train employees on the importance of DCAA timesheet compliance, emphasizing the significance of accurate and detailed records.
  5. Digital Solutions: Consider using digital timesheet software that supports DCAA compliance, automating the record-keeping process and reducing the likelihood of errors.

Conclusion:

DCAA timesheets are not just a regulatory requirement; they are a mechanism for maintaining accountability, transparency, and integrity in government contracting. Accurate and compliant timesheets not only facilitate cost reimbursement but also contribute to successful contract execution and positive relationships with government agencies. By adhering to DCAA guidelines and implementing best practices, contractors can navigate the complexities of timesheet compliance while optimizing their operations for success in the world of government contracts.

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Small Business

Mastering Project Efficiency: The Ultimate Guide to Effective Time Tracking with WeWorked

In today’s fast-paced business landscape, optimizing project management and resource allocation is crucial for staying competitive. One powerful tool that can significantly enhance your project efficiency is WeWorked, a comprehensive time tracking and project management solution. In this guide, we’ll delve into how WeWorked can transform your project workflows and help you achieve peak productivity.

Why Effective Time Tracking Matters

Accurate time tracking is the cornerstone of successful project management. It provides insights into how time is allocated across tasks, helps monitor progress, and allows for better resource management. WeWorked simplifies time tracking, ensuring your projects stay on course and within budget.

Getting Started with WeWorked

  1. Seamless Setup: WeWorked offers a user-friendly interface that makes setup a breeze. Simply create an account, set up your workspace, and invite team members to join.
  2. Intuitive Time Logging: With WeWorked, logging work hours becomes second nature. Team members can effortlessly record their hours, breaks, and tasks, ensuring accurate and detailed time logs.
  3. Project Creation and Management: Organize your projects efficiently within WeWorked. Assign tasks, set deadlines, and monitor progress, all in one central location.

Unlocking Efficiency with WeWorked’s Features

  1. Real-Time Collaboration: WeWorked fosters seamless collaboration among team members. Discuss project details, share updates, and monitor milestones in real time.
  2. Data-Driven Insights: Harness the power of data with WeWorked’s reporting and analytics tools. Gain valuable insights into project timelines, resource allocation, and performance metrics.
  3. Client Invoicing Made Easy: WeWorked streamlines invoicing by generating accurate client invoices based on time worked and project rates. Say goodbye to manual calculations and billing errors.

Tips for Maximizing WeWorked’s Potential

  1. Train Your Team: Ensure all team members are familiar with WeWorked’s features. Host training sessions to demonstrate how to log hours, manage tasks, and utilize reporting tools effectively.
  2. Set Clear Guidelines: Establish time tracking and project management guidelines to maintain consistency across projects. Consistent data entry leads to more accurate insights.
  3. Regularly Review Analytics: Make it a habit to review WeWorked’s analytics. Identify trends, bottlenecks, and areas for improvement to refine your project strategies over time.

The WeWorked Advantage

WeWorked empowers businesses of all sizes to streamline project workflows, enhance communication, and drive project success. By embracing this powerful time tracking and project management solution, you’ll experience:

  • Enhanced Productivity: Efficient time tracking leads to optimized resource allocation, resulting in improved project efficiency and on-time delivery.
  • Informed Decision-Making: Data-driven insights enable you to make informed decisions, pivot strategies, and allocate resources where they’re most needed.
  • Client Satisfaction: Accurate time tracking and transparent communication lead to better client relationships and increased trust.
  • Scalability: As your business grows, WeWorked scales with you, accommodating additional team members and projects effortlessly.

In conclusion, WeWorked is more than just a time tracking tool – it’s a complete project management solution designed to transform the way you work. By embracing its features and optimizing your project management practices, you’ll pave the way for increased efficiency, higher productivity, and sustainable business growth. Start your WeWorked journey today and experience the difference firsthand.

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New Feature Small Business WeWorked Feature

New Feature: Clock In and Out

Today we are introducing our new clock in and out feature called WeWorked On-Site. Now all business types, including retail, food and beverage, and manufacturing, can easily capture time in WeWorked. WeWorked On-Site is a digital timecard, somewhat like the stamp punch clocks of the past. You simply set up a tablet or computer in one or more locations that users will use to clock in and out using a special PIN.

WeWorked On-Site can be configured to assign a default task or to allow users to select a task when they are clocking in. All backend features, such as leave tracking, can still be used for users that clock in and out.

No more keeping track of stamp cards or trying to total up hours from physical cards. WeWorked automatically stores the start and end times and calculates the hours for easy reporting. You even have the flexibility to require some or all users to clock in and out. Previously, users were entering start and end times in the daily comments. Now users can capture start and end times of tasks under the new Clock In/Out view.

WeWorked On-Site comes included with every WeWorked account. We are happy to rollout this enhancement and have plenty more under development. Please contact us with any questions, concerns, or feedback.

Be sure to tell a friend about us!

Learn more about WeWorked In Person.

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New Feature Permissions

Advanced permissions for non-administrators

We have decided to give administrators the ability to grant non-admins access to administrator settings. Permissions are more flexible and no longer an all-or-nothing. For example, before today, only administrators could manage projects. If your team had multiple project managers and created projects frequently, you had to make these managers administrators so they could add and manage projects. This is no longer a limitation.

Now administrators can choose to grant the management rights of users, groups, holidays, leave, clients, projects, invoices, and expenses. This feature adds a ton of flexibility to WeWorked and makes it easier to configure permissions to the way your business works.

advanced permissions time clock

Administrators can go to Settings -> Permissions to see all the new permission options. Be sure to give us feedback on this update. We are always looking at ways to improve the way you use WeWorked.

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WeWorked Feature

Choose your own start page

Today we rolled out a highly requested feature that allows you to choose where in WeWorked you are taken when you first login.  We refer to this feature as “choose your own start page”. The goal is to save you time by reducing clicks and taking you directly to what is important. If you are the finance person and mainly deal with invoices, you may find value in going straight to invoices area after login. Managers may choose to go immediately to reports. The choice is yours.  

Here are the places in WeWorked that you can go to after login, all limited by permissions:

  • Your timesheet
  • Review timesheets
  • Reports
  • Invoices

start screen time clock

We may add more places if we find the need. Let us know if you would like to go to a screen not listed.

Changing your start page is easy. Simply edit your personal profile and choose your Default View.

Categories
New Feature WeWorked Feature

Find projects and tasks quickly

We are constantly pushing out new features. However, most times the small enhancements make the most difference. Today we are proud to announce our quick-search feature. For companies with a lot of projects and tasks, you can now type in the name of the project and task to quickly find the item in the dropdown. We also added the enhanced dropdowns to the report area.

timesheet dropdown

We love hearing from our customers, so keep the feedback coming. We hope this enhancement makes using WeWorked even more easier. Enjoy!

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Android Uncategorized

WeWorked for Android App Released

It is here! The Official WeWorked Android app is now available for free on Google Play.

weworked android timesheet

In the past we pointed our android customers to our mobile-friendly version of WeWorked. But we decided that it was time for android users to have a better experience on their device. The first version of the WeWorked for Android is packed with a ton of great features. You will be able to perform 99% of every task on your timesheet. You can submit time, approve time, deny time, review time, add comments, and more.

Because timesheets are the biggest part of WeWorked, we did not want to delay releasing the app to add expense features. Expenses are currently under development and will be released soon.

We hope you enjoy the WeWorked for Android, so be sure to download it today. Send us an email and let us know what you think.

The WeWorked Team

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Uncategorized

Company Holiday Control on Timesheets

Hello to all the WeWorked users across the world! Although we have constantly updated the site, we haven’t written a blog update in awhile. Last year we received several requests to add a feature related to holidays. Holidays are a lot like weekends, if you don’t highlight the days and distinguish them from the regular workdays, you end up having to correct a bunch of timesheets. This happens accidentally because people enter time without realizing last Monday was a holiday, for example.

To help with this, we added a feature that allows you to specify all your company holidays. Doing so will highlight a holiday on timesheets and display the name of the holiday when the mouse hovers over the day.  Administrators can even elect to completely lock the day from time entry. This works well if your company’s policy is to not enter time for holidays.

Administrators will find the holiday feature under settings.

timesheet holidays

We hope you enjoy this update and continue to send us feedback and recommendations.

Much success,

The WeWorked Team

Categories
New Feature

Expense Tracking and Expense Reports

It is with excitement that I am writing to announce one of our most anticipated feature – expense tracking.  Yes, starting today, everyone receives a free 30-day trial of the new expense report feature.  Your team can easily report expenses for their projects. Stop using multiple applications. Capture everything in WeWorked.

Key features of the expense report feature:

– Upload photos of receipts
– Import expenses directly into invoices
– Flexible expense approval process
– 3 new reports specifically for expenses

We welcome your feedback on expense reports.  Like our other features, we will make constant improvements. The expense tracking update will be added to the WeWorked iPhone app shortly.  We are currently in development.

Categories
Comments New Feature

Enter daily comments from week view

Starting today you no longer have to switch to the week view to enter a daily comment.  Simply double click the field for the day that you want to add the comment and you will be prompted with a box to edit the comment.  This is a small but powerful update if you enter a lot of daily comments.  We expect this enhancement to save you a lot of time.  We are always working to make WeWorked better and easier to use.

archive timesheet tasks

archive timesheet tasks

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