Tag: timesheet software

Categories
Small Business

Enhancing Architectural Workflow: The Benefits of Timesheet Software like WeWorked

In the dynamic world of architecture, efficiency and organization are paramount. Architects often find themselves juggling numerous projects, deadlines, and client demands simultaneously. In such a demanding environment, the ability to effectively track time, manage tasks, and allocate resources can make all the difference between success and setbacks. This is where timesheet software like WeWorked steps in, offering architects a powerful tool to streamline their workflows and optimize productivity.

Streamlined Time Tracking

One of the primary benefits of using timesheet software like WeWorked is its ability to streamline time tracking. Architects typically work on multiple projects simultaneously, each with its own unique set of tasks and deadlines. Keeping track of the time spent on each project manually can be tedious and prone to errors. Timesheet software automates this process, allowing architects to effortlessly log their billable hours for each project in real-time.

By accurately tracking time spent on various tasks, architects gain valuable insights into their productivity levels and can make informed decisions about resource allocation. This data can also be leveraged for accurate billing, ensuring that clients are billed correctly for the work done.

Task Management and Prioritization

In the fast-paced world of architecture, effective task management is essential for staying on top of deadlines and delivering projects on time. Timesheet software like WeWorked offers robust task management features that enable architects to create, assign, and prioritize tasks effortlessly. By centralizing task management within the software, architects can ensure that everyone on the team is on the same page regarding project objectives and deadlines.

Moreover, timesheet software allows architects to track the progress of tasks in real-time, identify potential bottlenecks, and allocate resources accordingly. This proactive approach to task management helps architects stay ahead of schedule and deliver high-quality work consistently.

Resource Allocation and Budgeting

Effective resource allocation is crucial for the success of any architectural project. Timesheet software provides architects with a comprehensive overview of resource utilization, allowing them to identify areas where resources are underutilized or overallocated. By analyzing this data, architects can optimize resource allocation to ensure that projects are completed on time and within budget.

Furthermore, timesheet software like WeWorked offers robust budgeting features that enable architects to set project budgets, track expenses, and monitor project costs in real-time. By having a clear view of project expenses, architects can make informed decisions about resource allocation and identify potential cost-saving opportunities.

Enhanced Collaboration and Communication

Collaboration is key to the success of any architectural project, and timesheet software plays a crucial role in facilitating collaboration among team members. Timesheet software provides architects with a centralized platform where they can communicate, share files, and collaborate on projects in real-time. By fostering collaboration, timesheet software helps architects harness the collective expertise of their team members and deliver projects more efficiently.

Moreover, timesheet software offers built-in communication tools such as messaging and commenting, allowing team members to communicate seamlessly without switching between multiple platforms. This streamlined communication ensures that everyone on the team is on the same page regarding project objectives, deadlines, and deliverables.

Conclusion

In conclusion, timesheet software like WeWorked offers architects a powerful tool to streamline their workflows, optimize productivity, and deliver projects more efficiently. By automating time tracking, simplifying task management, facilitating resource allocation, and enhancing collaboration, timesheet software empowers architects to focus on what they do best – designing innovative and inspiring spaces. With the architectural industry becoming increasingly competitive, adopting timesheet software is no longer a luxury but a necessity for architects looking to stay ahead of the curve and deliver exceptional results.

Categories
Small Business

Mastering Project Efficiency: The Ultimate Guide to Effective Time Tracking with WeWorked

In today’s fast-paced business landscape, optimizing project management and resource allocation is crucial for staying competitive. One powerful tool that can significantly enhance your project efficiency is WeWorked, a comprehensive time tracking and project management solution. In this guide, we’ll delve into how WeWorked can transform your project workflows and help you achieve peak productivity.

Why Effective Time Tracking Matters

Accurate time tracking is the cornerstone of successful project management. It provides insights into how time is allocated across tasks, helps monitor progress, and allows for better resource management. WeWorked simplifies time tracking, ensuring your projects stay on course and within budget.

Getting Started with WeWorked

  1. Seamless Setup: WeWorked offers a user-friendly interface that makes setup a breeze. Simply create an account, set up your workspace, and invite team members to join.
  2. Intuitive Time Logging: With WeWorked, logging work hours becomes second nature. Team members can effortlessly record their hours, breaks, and tasks, ensuring accurate and detailed time logs.
  3. Project Creation and Management: Organize your projects efficiently within WeWorked. Assign tasks, set deadlines, and monitor progress, all in one central location.

Unlocking Efficiency with WeWorked’s Features

  1. Real-Time Collaboration: WeWorked fosters seamless collaboration among team members. Discuss project details, share updates, and monitor milestones in real time.
  2. Data-Driven Insights: Harness the power of data with WeWorked’s reporting and analytics tools. Gain valuable insights into project timelines, resource allocation, and performance metrics.
  3. Client Invoicing Made Easy: WeWorked streamlines invoicing by generating accurate client invoices based on time worked and project rates. Say goodbye to manual calculations and billing errors.

Tips for Maximizing WeWorked’s Potential

  1. Train Your Team: Ensure all team members are familiar with WeWorked’s features. Host training sessions to demonstrate how to log hours, manage tasks, and utilize reporting tools effectively.
  2. Set Clear Guidelines: Establish time tracking and project management guidelines to maintain consistency across projects. Consistent data entry leads to more accurate insights.
  3. Regularly Review Analytics: Make it a habit to review WeWorked’s analytics. Identify trends, bottlenecks, and areas for improvement to refine your project strategies over time.

The WeWorked Advantage

WeWorked empowers businesses of all sizes to streamline project workflows, enhance communication, and drive project success. By embracing this powerful time tracking and project management solution, you’ll experience:

  • Enhanced Productivity: Efficient time tracking leads to optimized resource allocation, resulting in improved project efficiency and on-time delivery.
  • Informed Decision-Making: Data-driven insights enable you to make informed decisions, pivot strategies, and allocate resources where they’re most needed.
  • Client Satisfaction: Accurate time tracking and transparent communication lead to better client relationships and increased trust.
  • Scalability: As your business grows, WeWorked scales with you, accommodating additional team members and projects effortlessly.

In conclusion, WeWorked is more than just a time tracking tool – it’s a complete project management solution designed to transform the way you work. By embracing its features and optimizing your project management practices, you’ll pave the way for increased efficiency, higher productivity, and sustainable business growth. Start your WeWorked journey today and experience the difference firsthand.

Categories
New Feature Permissions

Advanced permissions for non-administrators

We have decided to give administrators the ability to grant non-admins access to administrator settings. Permissions are more flexible and no longer an all-or-nothing. For example, before today, only administrators could manage projects. If your team had multiple project managers and created projects frequently, you had to make these managers administrators so they could add and manage projects. This is no longer a limitation.

Now administrators can choose to grant the management rights of users, groups, holidays, leave, clients, projects, invoices, and expenses. This feature adds a ton of flexibility to WeWorked and makes it easier to configure permissions to the way your business works.

advanced permissions time clock

Administrators can go to Settings -> Permissions to see all the new permission options. Be sure to give us feedback on this update. We are always looking at ways to improve the way you use WeWorked.

Categories
QuickBooks

Copy Timesheet-Based Invoices to QuickBooks

It is with a big smile that I am announcing that WeWorked is now integrated with the very popular QuickBooks Online.  We received hundreds of requests to integrate our timesheet system with QuickBooks.  Like always, we heard you and took action.  Most people didn’t specify what type of integration they were looking for, so we did some research and determined that the immediate need for the majority was to allow invoices created in WeWorked to be copied to QuickBooks.  The QuickBooks API has some limitations, so for now the integration is only for US QuickBooks accounts.

How to connect to QuickBooks

Administrators will click on Settings then Integrations.  Click the Connect with QuickBooks button then enter your QuickBooks login information.

timesheet-quickbooks

WeWorked never sees or stores your password or username.  Click Authorize to connect WeWorked and QuickBooks.

time-tracking-quickbooks
How to copy an invoice to QuickBooks

Once your WeWorked account is successfully linked to QuickBooks, go to the invoices area.  Click to view and invoice.  Click the Copy to QuickBooks button.  That is it.  Your invoice is now copied.

copy-to-quickbooks

Note: You must have a Tax Code called TAX for the tax information to copy over with your invoice.  If your invoice included a discount, you will need to determine if you want the discount applied before tax or after tax within QuickBooks. WeWorked’s invoice numbers are copied into the notes/memo field.  

New and Improved Invoice Area

We also revamped the invoice area.  Results are now grouped by month, so you can easily see what is going on.  You can also quickly search for an invoice by simply typing in the invoice number.
search-invoice

Let us know what other type of integrations you would like to see. We love feedback of all kinds.

Show us you like this update and the direction we are going by Tweeting, Liking on Facebook, and clicking Google+.

Categories
New Feature

New Feature: Leave Requests and Approvals

I am so happy to introduce Leave Approvals in WeWorked. WeWorked has always had the ability to track leave accruals and leave used, but for many that wasn’t enough. Many of our customers have been managing the act of requesting and approving leave outside of WeWorked. We decided it was time to bring that process inside the application. Here is how the new process works:

1. A user completes and submits a Leave Request.

enter leave requests

2. An email is automatically sent to the approver for review. The request can either be approved or denied. Denied requests require a comment to explain the reasoning.

review leave requests

3. If approved, the initiator is notified by email that the request was approved. If denied, the initiator of the request is notified by email of the denial along with the reasoning.

4. Approved Leave Requests are listed on the applicable timesheet. This makes it easy to view the leave request that were approved for that period. Now approvers can easily see if a timesheet has any leave requests approved before approving the timesheet.

timesheet leave request

Leave Request History

WeWorked will keep a history of all the actions that occur to a Leave Request. Some of the actions logged are when the leave request was approved, when the leave request was denied, and who submitted the leave request and when.

Leave Request Report

A new report was added to support the new Leave Request functionality. The new Leave Request report gives a snapshot of Leave Requests that have been submitted and their current status. This will be good for forecasting resource levels.

Note: We have given all accounts free access to the Leave Request feature for 30 days. The Leave Requests feature is an additional paid feature. Those that find value in the add on should find the price well below the benefit gained.

adjust-leave-balances

Categories
WeWorked Mobile

Mobile Time Tracking

mobile time tracking

We are really excited to announce WeWorked Mobile. WeWorked Mobile is our first mobile timesheet application and is designed from the ground up to make time tracking easy from any touchscreen mobile device.

WeWorked Mobile is an HTML5 application, which means that it works on the majority of touchscreen smartphones, such as an iPhone, Android, and Windows Mobile. After serious debate as to the best approach to a mobile application, we decided that we would offer a solution that works for the majority of our customers, rather than a small group.

Visit https://www.weworked.com/mobile from your mobile device’s web browser, such as Safari or Google Chrome. Tip: Save the bookmark and the WeWorked icon will be placed on your phone’s desktop.

WeWorked Mobile is super quick on either a cellular or wifi connection. We decided not to bloat the application with a bunch of unused features, so you can do just what you need for now. We will be adding more features as we learn more about how you are using it and how you would like to use it.

Below are the current features:

  • View your timesheet
  • Edit your timesheet
  • Add a task to your timesheet
  • Remove a task from your timesheet
  • Submit your timesheet

Visit https://www.weworked.com/mobile from your smartphone to give it a try now.