Advanced permissions for non-administrators

We have decided to give administrators the ability to grant non-admins access to administrator settings. Permissions are more flexible and no longer an all-or-nothing. For example, before today, only administrators could manage projects. If your team had multiple project managers and created projects frequently, you had to make these managers administrators so they could add and manage projects. This is no longer a limitation.

Now administrators can choose to grant the management rights of users, groups, holidays, leave, clients, projects, invoices, and expenses. This feature adds a ton of flexibility to WeWorked and makes it easier to configure permissions to the way your business works.

advanced permissions time clock

Administrators can go to Settings -> Permissions to see all the new permission options. Be sure to give us feedback on this update. We are always looking at ways to improve the way you use WeWorked.

New Feature: Leave Requests and Approvals

I am so happy to introduce Leave Approvals in WeWorked. WeWorked has always had the ability to track leave accruals and leave used, but for many that wasn’t enough. Many of our customers have been managing the act of requesting and approving leave outside of WeWorked. We decided it was time to bring that process inside the application. Here is how the new process works:

1. A user completes and submits a Leave Request.

enter leave requests

2. An email is automatically sent to the approver for review. The request can either be approved or denied. Denied requests require a comment to explain the reasoning.

review leave requests

3. If approved, the initiator is notified by email that the request was approved. If denied, the initiator of the request is notified by email of the denial along with the reasoning.

4. Approved Leave Requests are listed on the applicable timesheet. This makes it easy to view the leave request that were approved for that period. Now approvers can easily see if a timesheet has any leave requests approved before approving the timesheet.

timesheet leave request

Leave Request History

WeWorked will keep a history of all the actions that occur to a Leave Request. Some of the actions logged are when the leave request was approved, when the leave request was denied, and who submitted the leave request and when.

Leave Request Report

A new report was added to support the new Leave Request functionality. The new Leave Request report gives a snapshot of Leave Requests that have been submitted and their current status. This will be good for forecasting resource levels.

Note: We have given all accounts free access to the Leave Request feature for 30 days. The Leave Requests feature is an additional paid feature. Those that find value in the add on should find the price well below the benefit gained.

adjust-leave-balances

Mobile Time Tracking

mobile time tracking

We are really excited to announce WeWorked Mobile. WeWorked Mobile is our first mobile timesheet application and is designed from the ground up to make time tracking easy from any touchscreen mobile device.

WeWorked Mobile is an HTML5 application, which means that it works on the majority of touchscreen smartphones, such as an iPhone, Android, and Windows Mobile. After serious debate as to the best approach to a mobile application, we decided that we would offer a solution that works for the majority of our customers, rather than a small group.

Visit https://www.weworked.com/mobile from your mobile device’s web browser, such as Safari or Google Chrome. Tip: Save the bookmark and the WeWorked icon will be placed on your phone’s desktop.

WeWorked Mobile is super quick on either a cellular or wifi connection. We decided not to bloat the application with a bunch of unused features, so you can do just what you need for now. We will be adding more features as we learn more about how you are using it and how you would like to use it.

Below are the current features:

  • View your timesheet
  • Edit your timesheet
  • Add a task to your timesheet
  • Remove a task from your timesheet
  • Submit your timesheet

Visit https://www.weworked.com/mobile from your smartphone to give it a try now.