Find projects and tasks quickly

We are constantly pushing out new features. However, most times the small enhancements make the most difference. Today we are proud to announce our quick-search feature. For companies with a lot of projects and tasks, you can now type in the name of the project and task to quickly find the item in the dropdown. We also added the enhanced dropdowns to the report area.

timesheet dropdown

We love hearing from our customers, so keep the feedback coming. We hope this enhancement makes using WeWorked even more easier. Enjoy!

Expense Tracking and Expense Reports

It is with excitement that I am writing to announce one of our most anticipated feature – expense tracking.  Yes, starting today, everyone receives a free 30-day trial of the new expense report feature.  Your team can easily report expenses for their projects. Stop using multiple applications. Capture everything in WeWorked.

Key features of the expense report feature:

– Upload photos of receipts
– Import expenses directly into invoices
– Flexible expense approval process
– 3 new reports specifically for expenses

We welcome your feedback on expense reports.  Like our other features, we will make constant improvements. The expense tracking update will be added to the WeWorked iPhone app shortly.  We are currently in development.

Hide Archived Tasks

We have now made it easier for you to view your tasks.  Because tasks are archived and never fully deleted, they were crowding the view of active tasks. Starting today archived tasks are hidden by default.  You can view archived tasks anytime by clicking “View Archived Tasks”.  We hope this small update makes a big improvement to how you manage your projects.

archive timesheet tasks

Let us know you like this update by using the social media buttons below.

Load daily comments into invoices

You can now check to automatically load daily comments into your invoices.  No more copying and pasting for those that require more detail about how their time was spent.  Daily comments is applicable to the Detailed Line Items invoice. So when you select the Detailed Line Items invoice type, you will see the option to include daily comments.  Just check the box and your comments will be added to the description.

budgetalert-time-tracking

We hope this saves you time! Show us some love by sharing using one of the social media buttons below.  

Turn on/off timesheet submission emails

We recently made it possible for users to notify someone when they submit a timesheet. Even though the feature was optional, quite a few users were bombarded with unwanted emails. You now have the option to turn on or off the option for user to notify a person when they submit a timesheet. Administrators can find this feature under Settings then Notifications. Enjoy!

time-submit-onoff

Introducing Budget Alerts

We have always captured high-level budget information at the project level.  But we never really did much with the data.  Well we have decided to capture additional budget information and make use of it all.  Starting today, in additional to project level budget information, you can now enter budget settings for tasks.

To make the most of this data, we are introducing Budget Alerts.  Budget Alerts send emails to people when a budget setting is exceeded or within a certain limit.  Budgets are checked daily at midnight, using your company’s timezone setting. Once triggered, an email will be sent weekly until the budget alert is removed.

There are four budget types:

  • Cost Per Task – This budget type uses the Budgeted Cost defined for each task to determine when to trigger a budget alert.
  • Hours Per Task – This budget type uses the Budgeted Hours defined for each task.
  • Total Project Cost – This budget type uses the Budgeted Cost defined in the Project Overview.
  • Total Project Hours – This budget type uses the Budgeted Hours defined in the Project Overview.

Note: You must be on trial or a paid plan to use Budget Alerts. Budget Alerts are sent at 11 p.m. EST.

Create Your First Budget Alert

Click Settings then Projects.  Click on the Project you want to have a budget.  Under the Budget Alert section, click Add Budget Alert. Complete the form then click Add Budget Alert.

budgetalert-time-tracking

New Feature: Add a new task to multiple projects

So you have tons of projects and realize that you now want your team to track a new task that applies to all of the projects. Before today you had to add this task to each project. We have simplified this process to one step.  Now when you create a task for a project you can choose to add the task to one or more other active projects. You can choose specific projects or select all of them with a single click.

Give it a try today!  Here is how easy it is to add a new task to multiple projects.

Enter a project and select Add Task.  Enter the task information and select Yes for Copy Task to Other Projects. Check all the projects you want to copy the task to then select Add Task.

timesheet-copy-tasks

timesheet-copy-tasks2

It is that easy! Let us know you like this enhancement by Liking this post, clicking Google +, and sending a Tweet.  We promise to keep them coming.

New Feature: Customize Days of Week

WeWorked always required a set work week that started on Sunday and ran through Saturday. We believed that the majority of our customers followed a standard work week schedule. However, the time has come where our customer base has spread all over the world and has thus outgrown what is typical. And for this reason we are proud to announce that you can now customize your weeks to begin on any day of the week.

This feature was once reserved only for our Enterprise customers, but we felt even our smallest customers would benefit from the ability to change which day started the week.

Administrators can go to Settings then edit Company. You will see the option to change Start of Week near the bottom of the screen.

timesheet-custom-week

Your feedback is important, so Like, Google+, and tweet this post to let us know you like this update.

Enhancement to Timesheet Timer

We made some major improvements to the daily timer.

How it worked before
Previously the timer required you to keep the timer window open. Closing the window would stop the timer. You also could only run a single timer at a time.

How it works now
Today you can start a timer or multiple timers for tasks. You can close the browser and come back later and the timer will keep running. The timer windows will no longer get in your way. You will no that a task has a timer running by the animated bouncing ball.

Give the new timer a try, and let us know what you think. Enjoy!

time-tracking-print

New Feature: Time Format Entry

Quite a few people wanted to be able to enter time using what we call time format (1:35). So we added a feature that will allow you to enter time format (4:45) and WeWorked will automatically convert it to decimal format (4.75). This feature is only available on the web. We hope this makes it easier for you to complete your timesheet.

See sample below:

timeformat-conversion