Choose your own start page

Today we rolled out a highly requested feature that allows you to choose where in WeWorked you are taken when you first login.  We refer to this feature as “choose your own start page”. The goal is to save you time by reducing clicks and taking you directly to what is important. If you are the finance person and mainly deal with invoices, you may find value in going straight to invoices area after login. Managers may choose to go immediately to reports. The choice is yours.  

Here are the places in WeWorked that you can go to after login, all limited by permissions:

  • Your timesheet
  • Review timesheets
  • Reports
  • Invoices

start screen time clock

We may add more places if we find the need. Let us know if you would like to go to a screen not listed.

Changing your start page is easy. Simply edit your personal profile and choose your Default View.

Find projects and tasks quickly

We are constantly pushing out new features. However, most times the small enhancements make the most difference. Today we are proud to announce our quick-search feature. For companies with a lot of projects and tasks, you can now type in the name of the project and task to quickly find the item in the dropdown. We also added the enhanced dropdowns to the report area.

timesheet dropdown

We love hearing from our customers, so keep the feedback coming. We hope this enhancement makes using WeWorked even more easier. Enjoy!

Turn on/off timesheet submission emails

We recently made it possible for users to notify someone when they submit a timesheet. Even though the feature was optional, quite a few users were bombarded with unwanted emails. You now have the option to turn on or off the option for user to notify a person when they submit a timesheet. Administrators can find this feature under Settings then Notifications. Enjoy!

time-submit-onoff

Introducing Budget Alerts

We have always captured high-level budget information at the project level.  But we never really did much with the data.  Well we have decided to capture additional budget information and make use of it all.  Starting today, in additional to project level budget information, you can now enter budget settings for tasks.

To make the most of this data, we are introducing Budget Alerts.  Budget Alerts send emails to people when a budget setting is exceeded or within a certain limit.  Budgets are checked daily at midnight, using your company’s timezone setting. Once triggered, an email will be sent weekly until the budget alert is removed.

There are four budget types:

  • Cost Per Task – This budget type uses the Budgeted Cost defined for each task to determine when to trigger a budget alert.
  • Hours Per Task – This budget type uses the Budgeted Hours defined for each task.
  • Total Project Cost – This budget type uses the Budgeted Cost defined in the Project Overview.
  • Total Project Hours – This budget type uses the Budgeted Hours defined in the Project Overview.

Note: You must be on trial or a paid plan to use Budget Alerts. Budget Alerts are sent at 11 p.m. EST.

Create Your First Budget Alert

Click Settings then Projects.  Click on the Project you want to have a budget.  Under the Budget Alert section, click Add Budget Alert. Complete the form then click Add Budget Alert.

budgetalert-time-tracking

Enhancement to Timesheet Timer

We made some major improvements to the daily timer.

How it worked before
Previously the timer required you to keep the timer window open. Closing the window would stop the timer. You also could only run a single timer at a time.

How it works now
Today you can start a timer or multiple timers for tasks. You can close the browser and come back later and the timer will keep running. The timer windows will no longer get in your way. You will no that a task has a timer running by the animated bouncing ball.

Give the new timer a try, and let us know what you think. Enjoy!

time-tracking-print

New Feature: Task Timer

Today we introduce a task timer to help you keep track of the time you spend on individual tasks. You can start and stop the timer whenever you like. The timer will also add recorded time to the time you previously entered. All the math is done for you automatically. This is a great feature for freelancers and government contractors that need to record time down to the minute.

To use the timer, switch to the daily view screen.

switch-daily-view

Then click the timer icon beside the task you want the timer to keep track off. You must add the task to the timesheet before you can start using the timer. The timer will start automatically.

task timer

Once you finished working on the task, click Add Time to Task. Your changes are automatically saved and the new time is added to any existing time.

save task timer

You must keep the timer screen window open for the timer to work. Just open another tab in your browser if you need to do other things.

New Features: Daily View and New Report

Now you can view a single day at a time. As you are working and adjusting your time in WeWorked you can more easily stay focused on the current day. No need to see other days of the week. But of course you can switch back and forth between views. In addition to being able to add tasks and update time from the day view, you can also enter more detailed comments. These comments will relate to a specific time entry and task.

daily-timesheet

To make it easy to spot detailed comments, a small bar will appear under the time entry that has a detailed comment.

timesheet-comments

Note: You can add a new task in Daily View, but deleting tasks and approving or denying time is limited to the week view.

Switching to day view
There are two ways to switch to day view: 1) click on the date 2) click on the Day View link.

timesheet-switch-view

Returning to week view
Simply click Week View above your timesheet.

Entering comments in day view
Click Edit Detail, enter your comments, then click Save Details.

New Report
We are also introducing a new report that shows these detailed comments. The new report is named “Detailed Line Items with Daily Comments”. Enjoy!

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New Feature: Custom print options for timesheets

For our customers that need to print timesheets regularly for the purpose of sharing with a client, we now give you the option of what to show them. Your clients may not need or want to see any leave information on your timesheets. And you may not want them to see your teams’ comments. Starting today, you can decide to hide comments, leave tasks, or both from a timesheet printout. It is really easy to do.

While viewing a timesheet, click Print then check which items you wish to hide from the printer-friendly version of the timesheet.

timecard-print

New Feature: WeWorked Account Center

Today we made it easier for you to administer your WeWorked account. No more having to log into PayPal to see what plan you signed up for. We added a central area we call the Account Center that is only accessible to administrators. In the Account Center you will find information about your plan, including the name, price, next billing date, and number of users.

Administrators will notice two new links in the upper right corner of the screen:

  • Account – takes you to the Account Center
  • Upgrades – takes you to an overview of our plan upgrades. And, yes, we now offer plans up to 500 users.

limit-report

Changing your plan
New customers will no longer be able to upgrade using a PayPal account. Existing subscriptions are not impacted and do not require a change. Everything will just keep on working as before. However, future changes to accounts will be processed securely within WeWorked. No need to maintain a PayPal account. Upgrading and downgrading is all done with a few clicks. You can even change your monthly subscription to an annual subscription with a few clicks.

There is also no need to email us should you wish to cancel your account. Administrators can cancel an account from within the Account Center. Canceling is just as easy as upgrading.

Advanced Report Permissions

You now have more control over reports and who can access reports. Now you can grant users and groups access to individual reports. You can also control the data that individual users see when viewing reports. Let’s take a deeper look at these new features.

How did it work?
Previously administrators could control only whether or not groups and users could access reports. If you granted them access then the users and groups would have access to all reports and all data.

What changed?
Now you can control which reports users and groups can access. Every company has access to at least two reports. Some have access to more because we created custom reports for them. None of your permissions have changed. If you granted a user or group access to reports, they still have access to the same reports.

limit-report

We added another layer of permissions to each user profile that controls the data a user can view when running a report. Under the Permissions section of each user’s profile, an administrator can decide to grant a user full rights to all report data or to limit a user’s rights to only the people whose timesheet the user can approve. Users with limited report access will have a tiny lock icon beside their name in the report permission area. If a user does not approve time, they are only allowed to create reports containing their own data.

limit-report

Things you can do – the possibilities.

  • Allow users access to run individual reports.
  • Allow users to run reports on their own data.
  • Allow managers to run reports on their team/group.
  • Allow Human Resources people to run reports without being an administrator.

Custom Reports
Need a custom report? Want to see your data displayed a certain way? Request a quote for a custom report today!