Enter daily comments from week view

Starting today you no longer have to switch to the week view to enter a daily comment.  Simply double click the field for the day that you want to add the comment and you will be prompted with a box to edit the comment.  This is a small but powerful update if you enter a lot of daily comments.  We expect this enhancement to save you a lot of time.  We are always working to make WeWorked better and easier to use.

archive timesheet tasks

archive timesheet tasks

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New Notification: Submit Timesheet

We are introducing a new notification that will send either a text message or email to users reminding them to submit their timesheet. Administrators can configure the notification to go out weekly, bi-weekly, or semi-monthly.  The notification will go out the last day of the period. If your weeks are configured to end on the weekend, the notification will go out the Friday prior to the weekend.

Text messaging is something new we are trying. Text messages are faster and more in-your-face than email, so they tend to get a quicker response. Each member of your team will have to enter their mobile number under their profile before they can start receiving text message notifications. In some instances, users will get the option to submit time via text message if they have entered all their time for the period and have not submitted any days.

Enjoy!

Hide Archived Tasks

We have now made it easier for you to view your tasks.  Because tasks are archived and never fully deleted, they were crowding the view of active tasks. Starting today archived tasks are hidden by default.  You can view archived tasks anytime by clicking “View Archived Tasks”.  We hope this small update makes a big improvement to how you manage your projects.

archive timesheet tasks

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Introducing Budget Alerts

We have always captured high-level budget information at the project level.  But we never really did much with the data.  Well we have decided to capture additional budget information and make use of it all.  Starting today, in additional to project level budget information, you can now enter budget settings for tasks.

To make the most of this data, we are introducing Budget Alerts.  Budget Alerts send emails to people when a budget setting is exceeded or within a certain limit.  Budgets are checked daily at midnight, using your company’s timezone setting. Once triggered, an email will be sent weekly until the budget alert is removed.

There are four budget types:

  • Cost Per Task – This budget type uses the Budgeted Cost defined for each task to determine when to trigger a budget alert.
  • Hours Per Task – This budget type uses the Budgeted Hours defined for each task.
  • Total Project Cost – This budget type uses the Budgeted Cost defined in the Project Overview.
  • Total Project Hours – This budget type uses the Budgeted Hours defined in the Project Overview.

Note: You must be on trial or a paid plan to use Budget Alerts. Budget Alerts are sent at 11 p.m. EST.

Create Your First Budget Alert

Click Settings then Projects.  Click on the Project you want to have a budget.  Under the Budget Alert section, click Add Budget Alert. Complete the form then click Add Budget Alert.

budgetalert-time-tracking

New Feature: Customize Days of Week

WeWorked always required a set work week that started on Sunday and ran through Saturday. We believed that the majority of our customers followed a standard work week schedule. However, the time has come where our customer base has spread all over the world and has thus outgrown what is typical. And for this reason we are proud to announce that you can now customize your weeks to begin on any day of the week.

This feature was once reserved only for our Enterprise customers, but we felt even our smallest customers would benefit from the ability to change which day started the week.

Administrators can go to Settings then edit Company. You will see the option to change Start of Week near the bottom of the screen.

timesheet-custom-week

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New Feature: Task Timer

Today we introduce a task timer to help you keep track of the time you spend on individual tasks. You can start and stop the timer whenever you like. The timer will also add recorded time to the time you previously entered. All the math is done for you automatically. This is a great feature for freelancers and government contractors that need to record time down to the minute.

To use the timer, switch to the daily view screen.

switch-daily-view

Then click the timer icon beside the task you want the timer to keep track off. You must add the task to the timesheet before you can start using the timer. The timer will start automatically.

task timer

Once you finished working on the task, click Add Time to Task. Your changes are automatically saved and the new time is added to any existing time.

save task timer

You must keep the timer screen window open for the timer to work. Just open another tab in your browser if you need to do other things.

New Feature: Time Format Entry

Quite a few people wanted to be able to enter time using what we call time format (1:35). So we added a feature that will allow you to enter time format (4:45) and WeWorked will automatically convert it to decimal format (4.75). This feature is only available on the web. We hope this makes it easier for you to complete your timesheet.

See sample below:

timeformat-conversion

New Feature: Change Date Formats

Starting today you can pick the date format of your choice. All the dates in WeWorked will display based on the setting you choose. This is a company-wide setting, so everyone on your account will see dates the same. Because we display dates in short and long format in WeWorked, we bundled the format selection so you can make them all have similar styles. And yes, the date formats you select will even display on the WeWorked for the iPhone, reports and invoices.

The date formats you saw before are the default. To make a change, go to Settings then click Edit in your company profile. You can change the date format setting near the bottom.

time-tracking-dates

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New Features: Daily View and New Report

Now you can view a single day at a time. As you are working and adjusting your time in WeWorked you can more easily stay focused on the current day. No need to see other days of the week. But of course you can switch back and forth between views. In addition to being able to add tasks and update time from the day view, you can also enter more detailed comments. These comments will relate to a specific time entry and task.

daily-timesheet

To make it easy to spot detailed comments, a small bar will appear under the time entry that has a detailed comment.

timesheet-comments

Note: You can add a new task in Daily View, but deleting tasks and approving or denying time is limited to the week view.

Switching to day view
There are two ways to switch to day view: 1) click on the date 2) click on the Day View link.

timesheet-switch-view

Returning to week view
Simply click Week View above your timesheet.

Entering comments in day view
Click Edit Detail, enter your comments, then click Save Details.

New Report
We are also introducing a new report that shows these detailed comments. The new report is named “Detailed Line Items with Daily Comments”. Enjoy!

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