Advanced permissions for non-administrators

We have decided to give administrators the ability to grant non-admins access to administrator settings. Permissions are more flexible and no longer an all-or-nothing. For example, before today, only administrators could manage projects. If your team had multiple project managers and created projects frequently, you had to make these managers administrators so they could add and manage projects. This is no longer a limitation.

Now administrators can choose to grant the management rights of users, groups, holidays, leave, clients, projects, invoices, and expenses. This feature adds a ton of flexibility to WeWorked and makes it easier to configure permissions to the way your business works.

advanced permissions time clock

Administrators can go to Settings -> Permissions to see all the new permission options. Be sure to give us feedback on this update. We are always looking at ways to improve the way you use WeWorked.

Choose your own start page

Today we rolled out a highly requested feature that allows you to choose where in WeWorked you are taken when you first login.  We refer to this feature as “choose your own start page”. The goal is to save you time by reducing clicks and taking you directly to what is important. If you are the finance person and mainly deal with invoices, you may find value in going straight to invoices area after login. Managers may choose to go immediately to reports. The choice is yours.  

Here are the places in WeWorked that you can go to after login, all limited by permissions:

  • Your timesheet
  • Review timesheets
  • Reports
  • Invoices

start screen time clock

We may add more places if we find the need. Let us know if you would like to go to a screen not listed.

Changing your start page is easy. Simply edit your personal profile and choose your Default View.

Find projects and tasks quickly

We are constantly pushing out new features. However, most times the small enhancements make the most difference. Today we are proud to announce our quick-search feature. For companies with a lot of projects and tasks, you can now type in the name of the project and task to quickly find the item in the dropdown. We also added the enhanced dropdowns to the report area.

timesheet dropdown

We love hearing from our customers, so keep the feedback coming. We hope this enhancement makes using WeWorked even more easier. Enjoy!

WeWorked for Android App Released

It is here! The Official WeWorked Android app is now available for free on Google Play.

weworked android timesheet

In the past we pointed our android customers to our mobile-friendly version of WeWorked. But we decided that it was time for android users to have a better experience on their device. The first version of the WeWorked for Android is packed with a ton of great features. You will be able to perform 99% of every task on your timesheet. You can submit time, approve time, deny time, review time, add comments, and more.

Because timesheets are the biggest part of WeWorked, we did not want to delay releasing the app to add expense features. Expenses are currently under development and will be released soon.

We hope you enjoy the WeWorked for Android, so be sure to download it today. Send us an email and let us know what you think.

The WeWorked Team

Company Holiday Control on Timesheets

Hello to all the WeWorked users across the world! Although we have constantly updated the site, we haven’t written a blog update in awhile. Last year we received several requests to add a feature related to holidays. Holidays are a lot like weekends, if you don’t highlight the days and distinguish them from the regular workdays, you end up having to correct a bunch of timesheets. This happens accidentally because people enter time without realizing last Monday was a holiday, for example.

To help with this, we added a feature that allows you to specify all your company holidays. Doing so will highlight a holiday on timesheets and display the name of the holiday when the mouse hovers over the day.  Administrators can even elect to completely lock the day from time entry. This works well if your company’s policy is to not enter time for holidays.

Administrators will find the holiday feature under settings.

timesheet holidays

We hope you enjoy this update and continue to send us feedback and recommendations.

Much success,

The WeWorked Team

Expense Tracking and Expense Reports

It is with excitement that I am writing to announce one of our most anticipated feature – expense tracking.  Yes, starting today, everyone receives a free 30-day trial of the new expense report feature.  Your team can easily report expenses for their projects. Stop using multiple applications. Capture everything in WeWorked.

Key features of the expense report feature:

– Upload photos of receipts
– Import expenses directly into invoices
– Flexible expense approval process
– 3 new reports specifically for expenses

We welcome your feedback on expense reports.  Like our other features, we will make constant improvements. The expense tracking update will be added to the WeWorked iPhone app shortly.  We are currently in development.

Enter daily comments from week view

Starting today you no longer have to switch to the week view to enter a daily comment.  Simply double click the field for the day that you want to add the comment and you will be prompted with a box to edit the comment.  This is a small but powerful update if you enter a lot of daily comments.  We expect this enhancement to save you a lot of time.  We are always working to make WeWorked better and easier to use.

archive timesheet tasks

archive timesheet tasks

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New Notification: Submit Timesheet

We are introducing a new notification that will send either a text message or email to users reminding them to submit their timesheet. Administrators can configure the notification to go out weekly, bi-weekly, or semi-monthly.  The notification will go out the last day of the period. If your weeks are configured to end on the weekend, the notification will go out the Friday prior to the weekend.

Text messaging is something new we are trying. Text messages are faster and more in-your-face than email, so they tend to get a quicker response. Each member of your team will have to enter their mobile number under their profile before they can start receiving text message notifications. In some instances, users will get the option to submit time via text message if they have entered all their time for the period and have not submitted any days.

Enjoy!

Hide Archived Tasks

We have now made it easier for you to view your tasks.  Because tasks are archived and never fully deleted, they were crowding the view of active tasks. Starting today archived tasks are hidden by default.  You can view archived tasks anytime by clicking “View Archived Tasks”.  We hope this small update makes a big improvement to how you manage your projects.

archive timesheet tasks

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Load daily comments into invoices

You can now check to automatically load daily comments into your invoices.  No more copying and pasting for those that require more detail about how their time was spent.  Daily comments is applicable to the Detailed Line Items invoice. So when you select the Detailed Line Items invoice type, you will see the option to include daily comments.  Just check the box and your comments will be added to the description.

budgetalert-time-tracking

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