New Feature: Leave Requests and Approvals

I am so happy to introduce Leave Approvals in WeWorked. WeWorked has always had the ability to track leave accruals and leave used, but for many that wasn’t enough. Many of our customers have been managing the act of requesting and approving leave outside of WeWorked. We decided it was time to bring that process inside the application. Here is how the new process works:

1. A user completes and submits a Leave Request.

enter leave requests

2. An email is automatically sent to the approver for review. The request can either be approved or denied. Denied requests require a comment to explain the reasoning.

review leave requests

3. If approved, the initiator is notified by email that the request was approved. If denied, the initiator of the request is notified by email of the denial along with the reasoning.

4. Approved Leave Requests are listed on the applicable timesheet. This makes it easy to view the leave request that were approved for that period. Now approvers can easily see if a timesheet has any leave requests approved before approving the timesheet.

timesheet leave request

Leave Request History

WeWorked will keep a history of all the actions that occur to a Leave Request. Some of the actions logged are when the leave request was approved, when the leave request was denied, and who submitted the leave request and when.

Leave Request Report

A new report was added to support the new Leave Request functionality. The new Leave Request report gives a snapshot of Leave Requests that have been submitted and their current status. This will be good for forecasting resource levels.

Note: We have given all accounts free access to the Leave Request feature for 30 days. The Leave Requests feature is an additional paid feature. Those that find value in the add on should find the price well below the benefit gained.


New Report: Leave Balances

We are pleased to introduce a new report we call the Standard Leave Report. This report shows the current leave balances for all the people on your team. Previously only Administrators had access to this information. Now Administrators can give people access to this report so they can view the leave balances for the people on their team.

standard leave report

New Project:

Anyone in the IT field knows that once people discover you are somewhat savvy with technology, you become the go-to person for all IT related questions. From website design to networking to hosting, you get bombarded with it all. The questions usually start out “Can you… or Do you know how to…” My typical response is “No, but I know someone that does.” This recurring dialog is what sparked our latest project.

Allow me to introduce WeHireFreelancers is a place where people can go post and find freelance jobs in digital, technology, and business. We launched the site on September 1st, which is Labor Day in the United States. The site is definitely in a pilot stage and, for now, totally free to post a job. We are not taking any commission from freelancers for earning new business (like some other popular sites). We believe that hirers and freelancers can workout their own details and payment arrangements.

If you are a freelancer, know a freelancer, or are looking for a freelancer to help with your website, write an article, or just build the next Facebook, check out

Employers should go post a job today! And freelancers should follow the twitter account @wehirefreelance to be the first to know about a job opportunity.

New Feature: Task Timer

Today we introduce a task timer to help you keep track of the time you spend on individual tasks. You can start and stop the timer whenever you like. The timer will also add recorded time to the time you previously entered. All the math is done for you automatically. This is a great feature for freelancers and government contractors that need to record time down to the minute.

To use the timer, switch to the daily view screen.


Then click the timer icon beside the task you want the timer to keep track off. You must add the task to the timesheet before you can start using the timer. The timer will start automatically.

task timer

Once you finished working on the task, click Add Time to Task. Your changes are automatically saved and the new time is added to any existing time.

save task timer

You must keep the timer screen window open for the timer to work. Just open another tab in your browser if you need to do other things.

New Feature: Time Format Entry

Quite a few people wanted to be able to enter time using what we call time format (1:35). So we added a feature that will allow you to enter time format (4:45) and WeWorked will automatically convert it to decimal format (4.75). This feature is only available on the web. We hope this makes it easier for you to complete your timesheet.

See sample below:


New Feature: Adjust Leave Balances

Before today, setting default leave balances and making adjustments to leave balances was a somewhat difficult process. You had to complete and email us a template of the changes so we could make the update on the backend. It was a painful process for us, and I am sure the same for some of you.

Well this is no longer true. We have simplified setting default leave balances and adjusting leave balances. You now have complete control. You no longer need to complete a template or send us information. Just like leave accruals, manual changes to leave are capture in the leave history record. When you view the leave history you will see when the change was made and who made it.

Simply go to Settings then Leave then click on Adjust Leave Balances under the Leave Balances section. You will then see a list of all the people that have Track Leave enabled in their profile. Click Edit to start making changes to a person’s leave balance.




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New Feature: Change Date Formats

Starting today you can pick the date format of your choice. All the dates in WeWorked will display based on the setting you choose. This is a company-wide setting, so everyone on your account will see dates the same. Because we display dates in short and long format in WeWorked, we bundled the format selection so you can make them all have similar styles. And yes, the date formats you select will even display on the WeWorked for the iPhone, reports and invoices.

The date formats you saw before are the default. To make a change, go to Settings then click Edit in your company profile. You can change the date format setting near the bottom.


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New Features: Daily View and New Report

Now you can view a single day at a time. As you are working and adjusting your time in WeWorked you can more easily stay focused on the current day. No need to see other days of the week. But of course you can switch back and forth between views. In addition to being able to add tasks and update time from the day view, you can also enter more detailed comments. These comments will relate to a specific time entry and task.


To make it easy to spot detailed comments, a small bar will appear under the time entry that has a detailed comment.


Note: You can add a new task in Daily View, but deleting tasks and approving or denying time is limited to the week view.

Switching to day view
There are two ways to switch to day view: 1) click on the date 2) click on the Day View link.


Returning to week view
Simply click Week View above your timesheet.

Entering comments in day view
Click Edit Detail, enter your comments, then click Save Details.

New Report
We are also introducing a new report that shows these detailed comments. The new report is named “Detailed Line Items with Daily Comments”. Enjoy!

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New in WeWorked: VAT, Other Tax Types, and Attn field

Today we released a bunch of features that favor our international customers.

VAT and Tax Types
Many non-US customers have different types of taxes and other information that must be displayed on invoices. VAT is the most popular tax type we hear about from non-US customers. As a result, we are proud to introduce features that make creating invoices with VAT easier.

Now you can enter your company’s VAT number and also add VAT information for your clients. The information entered will be automatically copied to the notes section of your invoices when you create a new one. There is no longer a need to type in this information. For clients, go to Settings then Clients to add VAT information. For company VAT, go to Settings then Invoices to add company VAT information.

You can also select a different type of tax to include on invoices. Instead of the standard “Tax” description, you can change it to read VAT or GST on invoices. Contact us if you want more added.


New Invoice Field “Attn”
We added an Attn field to invoices. This will allow you to more easily direct your invoices to an individual or department.


Show us some love by “Liking” or Tweeting this announcement if you benefit from these enhancements. As always, thanks for using WeWorked!

New Feature: Leave History

As an added bonus to the new leave policies, leave history is now viewable. Now your team can see exactly how much leave they accrued, used, and on what date. Simply click the leave balance number to see the leave history for that type.